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Data access

Data access

(also backward record access)

Data access definition

Data access is the ability of authorized users or apps to view or retrieve data from systems or databases. Different users within an organization can have different access levels and permissions. For instance, one user might be able to read data only, while others can copy, modify, or delete it as well. Yet, companies must utilize proper mechanisms to ensure that only authorized entities can access the data while protecting it from unauthorized users. Unauthorized access to sensitive data can cause data breaches, identity theft, or other security incidents.

See also: access control entry, access management

Securing data access

  • Implement strong authentication mechanisms to verify the identity of users and apps before granting them access to sensitive data.
  • Grant users the least privilege, meaning only the level of access necessary to perform their tasks.
  • Use encryption to protect sensitive data both in transit and at rest. Unauthorized users will not be able to intercept or steal your information without the proper decryption keys.
  • Monitor data access to detect unusual or suspicious activity in your system that can signalize potential security threats or data breaches.
  • Utilize access controls to restrict access to sensitive data based on user roles, attributes, and other contextual factors.
  • Regularly review and update access controls to ensure they remain effective and appropriate for the current security landscape and regulatory requirements.

Further reading

Ultimate digital security