Soft copy definition

Soft copy

A soft copy refers to a digital version of a document, image, or video. Soft copies can be accessed through a computer or another digital device.

The benefits of soft copies

Easy to transfer. Rather than moving boxes with physical documents, a soft copy can be sent to anyone in the world through the internet.
Accessibility. Anyone can access a soft copy using a variety of devices like computers, tablets, and smartphones.
Sustainability. Soft copies don’t need to be printed out and, as such, reduce waste.
Searchability. While it may take days to go through paper documents, finding the right information in a soft copy can take mere seconds.
Modifiability. A soft copy can be updated, edited, and saved much more easily and efficiently compared to hard copies.
Saving space. Soft copies can be stored in a thumb drive, taking as little physical space as a matchbox.
Accessibility. With the help of assistive technologies, soft copies can be adapted to the needs of different audiences and accessed by more people.
Free and fast. The owner can make and distribute soft copies efficiently and without much cost.
Backup. A person can back up their digital files in a couple of clicks.