Secure print definition
Secure print is a feature that enables users to print confidential documents securely. Users send requests to a printer, but the job will not be printed until the user enters a unique code or password at the printer’s control panel. This ensures that the documents are not picked up by someone else. Some printers require additional software or configuration to enable secure printing, but most modern printers have this feature built in as a standard security option.
Secure print is often used in offices or other workplaces where sensitive documents need to be printed, such as financial reports, legal documents, or medical records. It can also be useful in educational institutions, where students need to print confidential assignments or exams.
In addition to providing security, the secure print feature can help reduce paper waste and save costs by preventing unclaimed print jobs from being printed and left to pile up.
Additional security features for printing
- Encrypted print jobs. Some printers allow print jobs to be encrypted when they are sent from the user’s device to the printer. This ensures that the data is protected from interception or eavesdropping during transmission. The encrypted print job can only be decrypted by the printer that has the corresponding encryption key.
- User authentication. Some printers can be configured to require users to authenticate themselves before they can print a document. This can be done through various methods, such as entering a username and password, swiping an ID card, or using a biometric scanner. This helps ensure that only authorized users can print documents and prevents unauthorized access.
- Access control. Some printers allow administrators to set up access control policies that limit who can print to the printer or which documents can be printed. This can be useful in environments where users have varying levels of access to sensitive information.
- Print job tracking and auditing. Some printers can keep a record of all print jobs that have been sent to them, including additional information, like the user who sent the job, the time it was printed, and the number of pages. This can help administrators track printing activity and detect any unusual or suspicious behavior.